General information
Company description:
TOYOTA is one of the world’s largest automobile manufacturers and a leading global corporation. Founded in 1937, Toyota now sells vehicles in 170 countries and employs over 300.000 people. As a company, Toyota Motor Europe focuses on sustainability and future generations and strongly promotes diversity, inclusion and gender equality. We are highly interested in receiving the applications from professionals of all backgrounds and genders looking to build their career in either scientific, engineering or corporate positions.
Based in Brussels, Belgium, and staffed by 2.700 people and more than 60 nationalities, Toyota Motor Europe (TME) handles the wholesale marketing of Toyota and Lexus vehicles, parts & accessories, and manages Toyota’s European R&D, manufacturing and engineering operations.
For Toyota, Quality is a way of life. Nothing is so good that it cannot be made better, that is why we strive for continuous improvement in everything we do. This basic principle for us is called: “KAIZEN” and is what guides us in our pursuit of best Quality and the delivery of unparalleled customer’s satisfaction.
PURPOSE OF THE POSITION
Provide support to the Events team and take a active part in the planning, the production & delivery of the wide set of events handled the Events team: spanning over TOYOTA Corporate, Toyota & Lexus brand & models as well as KINTO Mobility topics. in digital & physical delivery formats and towards internal & external audiences.
Note that the scope of responsibilities down below is reflecting the team’s scope of responsibilities. As we are talking about an internship, the intern may only work in a supportive roles in one or several mentioned elements. The responsibilities will therefore be adapted to what can be expected of an intern.
ROLE & RESPONSIBILITIES
Planning
• Collect event timing & specifications requirements from the functional teams and input the Event Master schedules with timely updates. Same applying to Marketing master schedule & TME Corporate calendar.
• Support the Project leaders in Event planning: 1/ Develop the project presentation outlines for internal decision making, develop the event briefing documents aimed to external providers (eg event agency). Updates & reporting notes throughout. 2/ Scheduling & set up of the internal briefing sessions & review sessions with stakeholders & Management. Meetings notes throughout.
• Provide & maintain the collaboration platform (TEAMS based). Provide the input templates for content development by the functional teams.
• Support the Event Project leaders in handling the sourcing of the needed physical & digital assets, their logistics & usage instructions.
Production & delivery
• Support the Event leader in handling the pre-event communications & invitations to the guests / the audience, in sync with NMSCs & Agency.
Event communications assets contents:
• Coordinate the development of impactful AV contents & handle on-event publishing with Agency.
• Coordinate the development, sourcing & logistics of on-event assets (physical event).
• Check branding compliance throughout.
Event operations – Physical format
• Manage cars and assets logistics
• Manage catering & support handling of external staff
Event operations - Digital format
• Support the project leader in pre-event testing (testing of the digital platform & overall connectivity with Agency).
• Support the project leader in the handling of the Execs & the internal experts mandated to the event delivery (schedule, logistics, on-event assistance)
Methods & quality
• Document & edit the event specifications & procedures for future reference & kaizen purpose.
• Handle the post-event quality & PDCA activity operations under the event leader’s guidance.
PROFILE
Academic & functional
• Bachelor / Master degree in the relevant areas
• Fluent in English (TME business language). Other languages are of benefit.
• Proficient in Microsoft Office incl. Sharepoint
You have a Toyota DNA, this means you:
• wish to develop and ready to persevere in order to reach challenging targets
• seek facts before making recommendations or decisions
• strong planning and organization skills. Accuracy & accountability
• enjoy working in a team, respecting others
• a creative mind and passion for cars. (if relevant for function)
• excellent communication skills
PLACE OF EMPLOYMENT: Belgium - Brussels (Evere) - Toyota Motor Europe Head Office
Starting date: ASAP
Duration: 6 months
Confidentiality: Some of the project content may have to be treated as confidential and therefore not shown explicitly in the internship report.
We can only accept students with an EEA or Swiss citizenship (not requiring a work permit or visa to be eligible to perform an internship in Belgium)
