2021-3119 Internship Product Communications Operations - Media Events

Business Studies and/or Management Science
Belgium
Brussels
Period: 
6 Sep, 2021 to 6 Mar, 2022
Deadline: 
31 Aug, 2021

General information

Duration: 
6 months
Commitment: 
Full-time
Description: 

COMPANY DESCRIPTION

TOYOTA is one of the world’s largest automobile manufacturers and a leading global corporation. Founded in 1937, Toyota now sells vehicles in 170 countries and employs over 300.000 people. As a company, Toyota Motor Europe focuses on sustainability and future generations and strongly promotes diversity, inclusion and gender equality. We are highly interested in receiving the applications from professionals of all backgrounds and genders looking to build their career in either scientific, engineering or corporate positions.
Based in Brussels, Belgium, and staffed by 2.700 people and more than 60 nationalities, Toyota Motor Europe (TME) handles the wholesale marketing of Toyota and Lexus vehicles, parts & accessories, and manages Toyota’s European R&D, manufacturing and engineering operations.
For Toyota, Quality is a way of life. Nothing is so good that it cannot be made better, that is why we strive for continuous improvement in everything we do. This basic principle for us is called: “KAIZEN” and is what guides us in our pursuit of best Quality and the delivery of unparalleled customer’s satisfaction.

PURPOSE OF THE POSITION
Provide support to the Events team and take an active part in the planning, the production & delivery of a wide set of events handled by the Marketing Operations (MO) team: Events covering TOYOTA Corporate, Toyota & Lexus brand & models reveals as well as KINTO Mobility topics. Digital &/or physical delivery formats mainly aimed towards external / media audiences.

ROLE & RESPONSIBILITIES
Planning
• Support the Project leaders in Event planning: 1/ Support the editing of the project presentation outlines for internal decision making, develop the agency event briefing documents. Updates & reporting notes throughout.  2/ Schedule & set up the internal briefing sessions & review sessions with stakeholders & Management. Meetings notes throughout.
• Provide & maintain the collaboration platform (TEAMS based). Provide the input templates for content development by the functional teams.
• Support the Event Project leaders in sourcing & handling of the events’ physical & digital assets.

Production & delivery
• Support the Event leader in handling the pre-event communications & invitations to the guests / the audience, in sync with NMSCs & Agency.

Event communications assets contents:
• Coordinate the development of impactful AV contents & handle on-event publishing with Agency.
• Coordinate the development, sourcing & logistics of on-event assets (physical event).
• Check branding compliance throughout.

Event operations – Physical format
• Manage cars and assets logistics
• Manage catering & support handling of external staff

Event operations - Digital format
• Support the project leader in pre-event testing (testing of the digital platform & overall connectivity with Agency).
• Support the project leader in the handling of the Execs & the internal experts mandated to the event delivery (schedule, logistics, on-event assistance)

Methods & quality
• Document & edit the event specifications & procedures for future reference & kaizen purpose.
• Handle the post-event quality & PDCA activity operations under the event leader’s guidance.

PROFILE
Academic & functional
• Bachelor / Master degree in the relevant areas eg Marketing communications & events.
• Fluent in English (TME business language). Other languages are of benefit.
• Proficient in Microsoft Office incl. Sharepoint

Soft skills & motivations
• wish to develop and to persevere in order to reach challenging targets
• seek facts before making recommendations or decisions
• strong planning and organization skills. Accuracy & accountability
• enjoy working in a team, respecting others
• a creative mind and passion for cars. (if relevant for function)
• excellent communication skills

You have a Toyota DNA, this means you:
• wish to develop and are ready to persevere in order to reach challenging targets
• seek facts before making recommendations or decisions
• have strong planning and organizing skills
• enjoy working in a team, respecting others
• have excellent communication skills
• customer mindset

PLACE OF EMPLOYMENT: Belgium - Brussels (Evere) - Toyota Motor Europe Head Office
Starting date: September 2021
Duration: 6 months
Confidentiality: Due to business requirement, not all performed projects can be reflected in the internship report. This issue needs to be discussed with candidate/school in advance.
 
It is mandatory that applicants are students for the entire period of the internship.

We can only accept students with an EEA or Swiss citizenship (not requiring a work permit or visa to be eligible to perform an internship in Belgium)

Compensation: 
Financial compensation
Salary
Accommodation
Transportation costs
Years of Experience required: 
No
Requirements
Languages: 
English: Proficient User C1
Level of Studies: 
Master