Event Coordinator/PR/Marketing

Business Studies and/or Management Science, Communication and Information Sciences, Social Sciences
Czech Republic
1 Aug, 2020 to 1 Jun, 2021
30 Jun, 2020

General information

10 months
2-3 days per week

GARI Event Coordinator


We are looking for a successful and enthusiastic event planner to produce our small events and annual big Symposium from conception through to completion.

The duration of this position is a minimum of 6 months, the applicant is preferably present for the Next 100 Symposium (May 26 - 27, 2021).


  1. Event planning, design and production within time limits

  2. Working with partners to identify their needs and ensure satisfaction

  3. Organizing facilities and details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc.

Detailed Responsibilities

  • Event planning, design and production while managing all project delivery elements within time limits

  • Liaise with partners to identify their needs and to ensure customer satisfaction

  • Conduct market research, gather information and negotiate partnerships prior to closing any deals

  • Provide feedback and periodic reports to supervisors

  • Propose ideas to improve event quality

  • Organize facilities and manage all event’s details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc

  • Ensure compliance with insurance, legal, health and safety obligations

  • Specify staff requirements and coordinate their activities

  • Cooperate with marketing and PR to promote and publicize the event

  • Proactively handle any arising issues and troubleshoot any emerging problems on the event day

  • Conduct pre- and post-event evaluations and report on outcomes

  • Research market, identify event opportunities and generate interest


  • Proven experience as an events coordinator

  • Excellent time management and communication skills

  • Sales skills and ability to build productive relationships

  • Ability to manage multiple projects independently

  • BS in Event Management or related field

Global Arena Research Institute

Global Arena Research Institute is an independent, non-partisan research organization that combines the most advanced methods of AI-driven data, scientific and other artificial reasoning capabilities, elevating the data science into a completely new level of opportunities. Our goal is to provide unprecedented insights into the nature, impact, and management of globalization in order to improve business, institutional and governmental decision making. Our mission is to make the best of organically connecting AI-level reasoning capacities with the human-level critical reasoning capacities for the sake of a better future.

Next 100 Symposium

For the third time, Prague will host the Next 100 Symposium (26 - 27 May, 2021), a global future-oriented meeting. Political, business, academic leaders, innovators and other influential thinkers will gather and discuss how to transform current challenges into future opportunities.

The first Next 100 Symposium marked the 100th anniversary of the end of World War I. In the aftermath of the war, the foundations for a multilateral global order were laid out. Today, those foundations are being challenged in a world overwhelmed with digital, technological, social, political, economic and environmental transformations. The Next 100 Symposium provides a global platform to link technological progress with social and political advancement, to convert societal anxieties into global empowerment

No financial compensation
Years of Experience required: 
English: Proficient User C1
Level of Studies: