We are looking for a profile for the Event Manager position, able to plan and organise promotional, business and social events. The candidate will be responsible for planning and running a range of events, ensuring the target audience is engaged and the message of the event is marketed properly. As an event manager, the candidate will work together with the senior management in planning and organising conferences, seminars and exhibitions, as well as workshop and co-design or co-creation events.
The candidate will be in charge of managing the whole process from the planning stage, right through to running the event and carrying out the post-event evaluation. The role is primarily hands-on and often involves working as part of a team.
Main responsibilities as Event Manager:
- liaise with clients and partners to find out their exact event requirements. If proprietary events, ability to engage external sponsors and to develop sponsorship programmes and offering
- produce detailed proposals for events (including timelines, venues, suppliers, legal obligations, staffing and budgets)
- research venues, suppliers and contractors, then negotiate prices and hire
- manage and coordinate suppliers and all event logistics (for example, venue, catering, travel)
- liaise with sales and marketing teams to publicise and promote the event
- manage all pre-event planning, organising guest speakers and delegate packs
- coordinate suppliers, handle client and partner queries and troubleshoot on the day of the event to ensure that all runs smoothly and to budget
- manage a team of staff, giving full briefings
- organise facilities for car parking, traffic control, security, first aid, hospitality and the media
- make sure that insurance, legal, health and safety obligations are followed
- oversee the dismantling and removal of the event and clear the venue efficiently
- produce post-event evaluation to inform future events
- research opportunities for new clients and events.
A degree or HND in event management, hotel or catering management, leisure and tourism, marketing or business will be considered as an asset.
- organisational skills and attention to detail
- communication and interpersonal skills
- negotiation skills when looking for the best price from venues, suppliers and contractors
- time-management skills and the ability to work under pressure to ensure the efficient running of an event
- project management experience
- problem-solving skills and diplomacy
- sales and marketing skills to promote the event and attract sponsorship
- the ability to manage budgets
- a flexible, target-driven, proactive approach
- administrative and IT skills
- self-motivation and enthusiasm.