Gallery assistants handle phone traffic, prepare purchase orders and coordinate events and exhibits. During regular hours and special events, gallery assistants ensure that the gallery is clean and that visitors follow the rules. They are responsible for monitoring and keeping artwork safe while the gallery is open.
Assistants often staff the front desk at their galleries. They greet visitors, answer questions and field sales inquiries. Because they are often the first people visitors encounter at a gallery, assistants must be personable, knowledgeable about artists and exhibits and have the ability to remember names and faces. They promote current and upcoming exhibits and ensure that visitors do not damage any works in the gallery. Generally, gallery assistants are responsible for managing a gallery's information technology and computer systems. They must be proficient in the software that is used at their gallery, including office programs.