Personal Assistant

Business Studies and/or Management Science, Communication and Information Sciences, Social Sciences
Estonia
Tallinn
Period: 
1 Nov, 2021 to 6 May, 2022
Deadline: 
31 Dec, 2021

General information

Duration: 
6 months
Commitment: 
Full-time
Description: 

We are currently looking for a passionate, talented, and knowledgeable personal assistant (PA) with proven experience to join a collaborative and innovative team to provide personalized secretarial and administrative support in a well-organized and timely manner.

As a PA, you'll work closely with senior managerial or directorial staff to provide administrative support, usually on a one-to-one basis. You'll help a manager to make the best use of their time by dealing with secretarial and administrative tasks.

Responsibilities:

  • Planning and organizing meetings and events.
  • Answering calls and liaising with clients competently.
  • Reading, monitoring and responding to the manager's email.
  • Preparing papers for meetings.
  • Sourcing and ordering stationery and office equipment.
  • Establish best practice procedures for the company.
  • You need to be willing to adapt to unexpected opportunities and challenges, to step outside of your comfort zone and engage in jobs that are outside of the job spec.
  • Preliminary drafting of correspondence on the manager's behalf.
  • Maintain Director’s office systems, including data management and filing.
  • Maintain records of Director’s contacts.
  • Assist Director in researching and following up with action on matters which fall within
  • the Director’s responsibility – chasing responses, triggering follow-up action.
  • Produce documents, briefing papers, reports, and presentations for the Director.
  • Dealing with incoming email, faxes, and post, often corresponding on behalf of the manager

What are we looking for?

  • Proven work experience as a Personal Assistant
  • Advanced Verbal and interpersonal communication skills
  • Excellent organization, time management, and prioritization skills
  • Hunger to learn and grow in your career
  • Strong teamwork, collaboration, process management, and cross-functional skills
  • Ability to manage multiple assignments from conception to completion and meet deadline commitments.
  • Knowledge of office management systems and procedures
  • Up-to-date with latest office gadgets and applications
  • Excellent attention to detail, with the ability to maintain a high level of accuracy.
  • Ability to deal with sensitive information with discretion and to maintain confidentiality.
Compensation: 
No financial compensation
Years of Experience required: 
Yes
Requirements
Languages: 
English: Independent User B2
Level of Studies: 
Bachelor